THE DUPAGE LIBRARY SYSTEM
MEETING OF THE BOARD
November 17, 2005

 

  1. ROLL CALL OF THE BOARD OF DIRECTORS/RECOGNITION OF GUESTS

    The regular meeting of the DLS Board held at the DuPage Library System Center, 127 South First Street, Geneva, Illinois was called to order at 7:02 p.m. Pres. Mikyska asked Sec. Roys to call the roll with the following board members present to establish a quorum: Elaine Buch, Bernie Fradkin, Karen Hannah, Rich Henders, Hallé Mikyska, Mary Peterson, Pattie Piotrowski, Carolyn Roys, Barb Siegman, Mesfin Tefera, and Robert Wagner.

    DLS staff members attending were: Shirley May Byrnes, Pamela Kramer, Jane Plass, Denise Zielinski, and Mary Jean McCleary.

  2. PUBLIC COMMENT

    None
     
  3. ADOPTION OF THE AGENDA

    Dir. Fradkin moved, and Dir. Siegman seconded, that:

    THE AGENDA BE ADOPTED.

    Agenda adopted.

    Motion carried unanimously.

  4. APPROVAL OF THE MEETING MINUTES
     
    1. October 20, 2005 Annual Meeting

      Treas. Hannah moved and Dir. Fradkin seconded that:

      THE OCTOBER 20, 2005 ANNUAL MEETING
      MINUTES BE APPROVED AS CORRECTED.

      2005 Annual minutes approved.

      Motion carried unanimously.

      October 20, 2005 Board Meeting

      Treas. Hannah moved and Dir. Fradkin seconded that:

      THE OCTOBER 20, 2005 BOARD MINUTES BE APPROVED.

      Minutes approved.

      Motion carried unanimously.

  5. FINANCIAL REPORT
     
    1. November 2005 Bills

      Treas. Hannah thanked Sheets for the time she spent assisting Hannah with the Treasurer position. Treas. Hannah presented the bills for payment. She moved and Dir. Siegman seconded that:

      THE NOVEMBER, 2005 BILLS IN THE AMOUNT OF $143,827.21 BE PAID.

      November bills approved.

      Motion carried unanimously.

    2. December 2005 Bills
       
      Because there will not be a meeting in December, Treas. Hannah moved, and Dir. Siegman seconded, that:

      THE DECEMBER BILLS BE PAID SUBJECT TO CONFIRMATION AT THE JANUARY MEETING.

      December bills to be paid.

      Motion carried unanimously.

  6. EXECUTIVE DIRECTOR'S REPORT

    2006 Illinois Library Day: Illinois Advocacy Day has been renamed Illinois Library Day. The date is Wednesday, March 1, 2006, which is early because the legislative session is scheduled to end on April 7. Illinois State Library (ISL) Director Anne Craig has called meetings for December 1 and December 12 with the groups that are involved in Illinois Library Day to plan the day. Byrnes is the current president of the Illinois Library System Directors Organization (ILSDO) and will be representing that group. The DLS Advocacy Committee met on November 16 and reported that DLS will be sponsoring a bus to Springfield on February 28. There will be a dinner that evening at which Kip Kolkmeier, ILA legislative consultant, will speak about library issues before the legislature. Attendees will visit the legislators on March 1.

    Judith Krug presentation: Judith Krug, Director of the Office of Intellectual Freedom at the ALA, has been invited by the Batavia League of Women Voters to discuss the impact of the USA PATRIOT Act on First Amendment rights in public libraries at Batavia High School on November 28 at 7:00 p.m. Some of the DLS staff plan to attend.

    READ posters: DLS continues to get a positive response on the posters. The latest one in the series is of Anne Craig with her father, Robert Bullen, which was taken at the DLS reception for her on September 26. DLS is making the poster available to all member libraries free of charge. Patrick McGucken, the ISL Director of Communications, contacted Zielinski about putting information on Anne’s poster in the ISL weekly e-newsletter. Zielinski hopes in turn to get his help in acquiring a picture of Secretary of State Jesse White to put on a READ poster. The latest READ poster is of Linda Chapa LaVia. The picture was taken by the Messenger Library staff after the DLS fall legislative breakfast.

    Anne Craig scrapbook : Zielinski and two other DLS staff members put together a scrapbook from pictures taken at the reception for Anne Craig. The scrapbook will be sent to Anne.

    Facility: Sheets left a report stating that the annual inspection of the sprinkler system, backflow device, Halon system, fire extinguishers, fire hoses, emergency lights, etc. has been completed. Work on the flat roof continues as the structural defects from the 1997 construction are remedied.

    MAGIC Migration: Plass held two informational sessions for the MAGIC members, one at Bensenville and the other at DLS. She went through the process that has occurred over the past two years and gave a heads up as to what is coming in 2006. She also thanked the many staff members who have worked on the software search process.

    ILSDO Survey: As part of its planning process, ILSDO conducted a statewide survey of system members. The information gathered is being analyzed and used in planning for the future of systems.

    DLS Brochure: Zielinski has re-formatted the DLS brochure, and a copy is in tonight’s handouts.

    School Library per capita grants: Kramer reported to Byrnes that all eligible DLS school libraries have gotten their per capita grant applications in to the state library prior to the November 18 deadline.

    Family Reading Night: In recognition of Family Reading Night, several Board and staff members spoke about what books they would have been reading to their families that evening if they were at home.

    Brookfield Zoo tree : Zielinski reported that a group from DLS will be decorating the DLS Holiday tree at the Brookfield Zoo on Saturday, November 19 at 10:30 a.m. She has several free admission passes if anyone from the Board wished to help decorate. The ornaments this year came from DLS members who were asked to submit something representative of their library.
     
  7. COMMUNICATION
     
    1. Report of the President

      Pres. Mikyska encouraged everyone to attend the DLS Holiday Party on December 9 at Mill Race Inn. She also encouraged the Board to visit the Brookfield Zoo and look at the decorated trees. DLS received a letter from Anne Craig giving feedback on the DLS Per Capita Grant presentation. The ISL staff praised several DLS programs and had a few suggestions for next year. The letter is in the correspondence file.
       
    2. Report from the Illinois State Library (ISL) – Michael McCaslin

      3. McCaslin was unable to attend tonight’s meeting but did submit a written report which is in the handouts. Byrnes added the following:

      Synergy : DLS is nominating Board Secretary Carolyn Roys for the next Synergy program.

      ISL Budget : The ISL budget has been submitted to the Secretary of State’s budget office. No increases were requested in the grant lines.

      ISL Staff : There have been several staff changes. Daphne Selbert, head of Technical Services, has resigned, and Kathy Bloomberg assigned that responsibility. One of Bloomberg’s responsibilities was E-rate which will now move to Joe Natale. Mark Shafer was transferred from the Seniors program and will assist with the public library construction program, which has been moved from Mike Ragan to Neil Kelley.

      Virtual Reference : This is a new project that Anne Craig announced at the recent ILSDO meeting. It is being done in cooperation with the state of Wisconsin, which has had a virtual reference program for several years. Debra Aggert has been contracted with as the coordinator for the project. QuestionPoint from OCLC is the product that will be used.

      LSTA Grants : ISL staff will be discussing the 2006 LSTA grant categories in early December. ILSDO has been invited to participate in the process.

    3. Legislative Report

      There is an ILA Update in tonight’s handouts with information on state issues. National Library Legislative Day will be May 1-2, 2006 in Washington, D.C. The ALA Washington office alerted libraries to the probability of a November 18 vote on the reauthorization and expansion of the USA PATRIOT Act.
       
    4. Correspondence

      Article and correspondence files were passed around.
       
  8. UNFINISHED BUSINESS
     
    1. Executive Director’s Goals

      Dir. Fradkin moved and Dir. Henders seconded, to:

      APPROVE THE EXECUTIVE DIRECTOR’S GOALS FOR 2006

      Exec. Dir. Goals approved.

      Motion carried unanimously.

    2. Computers for Hurricane Relief

      Plass reported that DLS has not found any libraries in the Gulf Coast area able to use the computers we have in storage that were earmarked for hurricane victims at the September Board meeting. She recommended the computers be sold or otherwise disposed of.

      Dir. Wagner moved and Treas. Hannah seconded, that:

      ANY PROCEEDS GOTTEN FROM THE SALE OF DLS COMPUTERS AND RELATED EQUIPMENT WILL BE DONATED TO HURRICANE RELIEF

      Computer proceeds to go to hurricane relief fund

      Motion carried unanimously.

    3. Grants for Illinois Library Day

      DLS will be offering 10 grants to Illinois Library Day. The deadline for applications is December 30, with a subcommittee of the DLS Legislative Advocacy Committee scheduled to review them on January 9, and the Board to vote on the recommendations at the January 19 Board meeting.
       
  9. NEW BUSINESS
     
    1. Bylaws Review

      Since there is no rule in the DLS bylaws regarding approval of closed session minutes, Pres. Mikyska expressed a desire to appoint an ad hoc committee to address this. The following Board members were appointed to this committee: Barb Siegman, Mary Peterson, Bernie Fradkin, with Pres. Mikyska chair.

      Treas. Hannah thanked DLS Resource Sharing Specialist Melissa Moyer for saving the Winfield Public Library nearly $5000 on EBSCO .
       
  10. CLOSED SESSION

    1. Approval of Closed Session Minutes: May 19, 2005, June 16, 2005, September 15, 2005 - 5ILCS 120/2.06(a)

    2. Review of Closed Session Minutes - 5ILCS 120/2.06(3)(d)

      At 8:10 p.m., Treas. Hannah moved and Sec. Roys seconded that:

      HE MEETING GO INTO CLOSED SESSION TO DISCUSS CLOSED SESSION MEETING MINUTE

      Closed session approved.

      Motion carried on a roll call vote by Sec. Roys. Ayes: Buch, Fradkin, Hannah, Henders, Mikyska, Peterson, Piotrowski, Roys, Siegman, Tefera, and Wagner. Nays: none. Abstentions: none. Board went into closed session at 8:12 p.m.

      At 8:24 p.m. the meeting returned to open session.
       

  11. ADJOURNMENT

      At 8:26 p.m. Pres. Mikyska declared the meeting be adjourned.

Respectfully submitted.

 

_______________________________
Carolyn Roys, Secretary

 

 

____Minutes approved as read

____Minutes approved as amended

 

_______________________________

Hallé Mikyska, President