THE DUPAGE LIBRARY SYSTEM
MEETING OF THE BOARD
July 21, 2005

1. ROLL CALL OF THE BOARD OF DIRECTORS
   
   The regular meeting of the DLS board, held at the Town & Country Public Library District, 320 East North St., Elburn, IL, was called to order at 7:10 p.m. Pres. Mikyska asked Sec. Whitehead to call the roll. The following board members were present to establish a quorum: Elaine Buch, Stephen Fulton, Karen Hannah, Robert Kepka, Hallé Mikyska, Pattie Piotrowski, Carolyn Roys, Mesfin Tefera, Marguerite Treest, and Joyce Whitehead. Robert Wagner was an excused absence.

   DLS staff members attending were Shirley May Byrnes, Claudia Sheets, Jane Plass, Pam Kramer, and Mary Jean McCleary. Also in attendance was Mike McCaslin, Illinois State Library representative. The following guests were present from the Town & Country Library: Joan Hansen, Pres., Friends; Catherine Korthals, Adult Services; Kathy Semrick, Circulation Manager; Mary Lynn Alms, Director; and Sue Speckman, Aimee Miller, M.J. Hansen, and Larry Martin, trustees.

2. PUBLIC COMMENT
   
   Mary Lynn Alms thanked the Board for coming and stated the staff was excited to have the meeting at Town & Country Public Library.
    
3. ADOPTION OF THE AGENDA
   

   Vice Pres. Kepka moved, and Dir. Roys seconded that:

   THE AGENDA BE ADOPTED.

   Agenda adopted.

   Motion carried unanimously.

4. APPROVAL OF THE JUNE 16, 2005 MEETING MINUTES
   

   Treas. Treest moved, and Dir. Piotrowski seconded that:

   THE JUNE BOARD MEETING MINUTES BE APPROVED

   June minutes approved.

   Motion carried unanimously.

5. FINANCIAL REPORT FOR JULY 2005
   

   Treas. Treest moved that:

   THE PAYMENT OF THE JUNE 16-JUNE 30, 2005 BILLS IN THE AMOUNT OF $145,946.55 BE APPROVED

   June 16-June 30 bills approved for payment.

   Motion carried unanimously.
   
   Treas. Treest moved that:

   THE PAYMENT OFTHE JULY 1-JULY 20, 2005 BILLS IN THE AMOUNT OF $64,784.43 BE APPROVED

   July 1-July 20 bills approved

   Motion carried unanimously.
   
   Because there will not be a meeting in August, Vice. Pres. Kepka moved
   and Dir. Roys seconded that:

   THE AUGUST BILLS BE PREAPPROVED FOR PAYMENT SUBJECT TO CONFIRMATION AT THE SEPTEMBER MEETING.

   August bills to be paid.

   Motion carried unanimously.

6. EXECUTIVE DIRECTOR’S REPORT

   ISL presentation: Byrnes reported that the in-person presentation of the Per Capita Grant Application by the six DLS managers and Pres. Mikyska at the state library on July 13 was very successful. The ISL staff asked lots of questions throughout the nearly 3 ½ hour time allotment, and at the end, the DLS representatives received a lot of compliments on their presentation.

   Anne Craig’s visit: The DLS staff is planning a reception for Anne Craig, the new ISL Director, for its members on Monday, September 26.

   Fall legislative breakfast: The annual DLS breakfast with area legislators will be held at the Batavia Public Library District on Monday, October 24 from 8–10:30 a.m. Everyone is encouraged to attend and meet their legislators in an informal setting. Please register on the DLS online calendar.

   Scholarship winners: The scholarship committee met on Tuesday, July 19 to select the recipients of the 2005 DLS scholarships. There were seven complete applications for the LTA scholarship, and nine for the MLS scholarship. The $500 LTA scholarship winner is Dave Wieczorek of the Villa Park Public Library, and the $2000 MLS scholarship is being awarded to Kelly McGorray, Preschool Outreach Coordinator at the Poplar Creek Public Library District and a full time student at Dominican University.
   

   Executive Director Evaluation : Byrnes plans to finish her part of the evaluation process and send it to the Board by August 5. The Executive Committee will meet on September 7 to consider the evaluation. The new time frame for completing the process is at the September Board meeting.

   DLS Board Recruitment: The memo soliciting members for the DLS Board will be sent out in early August. There are six seats open this fall: four public, one academic, and one at large. Three Board members are eligible to run again – Fulton, Hannah, and Roys. Kepka, Treest and Whitehead have completed six years on the board and cannot run. To avoid such a large turnover in the future, two of the public library seats will be for two years, the other two will be three-year terms. Discussion followed on how this determination should be made. It was decided to flip a coin as was done for the at-large seats when they were first elected.

   VOV contract: Byrnes received the contract for VOV this week. It included Odean’s requested budget, so the assumption is that VOV will be getting the increase they requested.

   Next board meeting: There is no Board meeting scheduled for August. The September 21 meeting will be held at the Villa Park Public Library. A map to the library will be sent with the agenda.

7. COMMUNICATIONS
    
   1. Report of the President

      Pres. Mikyska reported that the DLS presentation in Springfield was a positive experience this year, and she gave accolades to the DLS staff. She invited the Town & Country trustees to attend the upcoming Legislative Advocacy Breakfast.

   2. Report from the Illinois State Library

      McCaslin reported that he felt being present for the DLS Per Capita Grant presentation at the state library was a “great experience” and that it flowed like a “well-oiled machine.” He stated the ISL development staff was also impressed with the DLS presentation. The state development team will be meeting in early August to do a follow-up discussion on all the system presentations. The grant reports are coming in and the state is now reading FY 2006 LSTA grant proposals. The staff and LSTA review teams will study them all and recommend which proposals to fund. The final decision will be made with ISL Director Anne Craig and Secretary of State Jesse White.

   3. Legislative Report

      July 21, the U.S. House of Representative was scheduled to debate HR 3199, the reauthorization of the USA PATRIOT Act. A vote could happen July 21 or 22. The ALA Washington Office sent a memo suggesting we ask our representatives to support Flake/Schiff’s amendment #59 and Flake/Delahunt/Otter/Nadler amendment #54. Both concern library or book store records requests. LSTA funding has passed the House and Senate and will be going to conference committee. The two versions have different funding levels, with the House version being higher, though still lower than President Bush’s budget request. The Improving Literacy Through School Libraries program is at the same funding level as last year. It is disappointing that there is no increase.

   4. Correspondence – Available upon request
      
   
   
8. REPORT OF STANDING COMMITTEES - None
    
9. UNFINISHED BUSINESS
    
   1. Guidelines for Illinois Advocacy Day Grants
      
      The Board consensus at its June meeting was to offer grants for Illinois Advocacy Day. The Legislative Advisory Committee is developing guidelines. The draft will be discussed at the Committee’s July 25th meeting and be brought to the Board in September.
      
 
10. NEW BUSINESS
     
    1. Name of the System
       
       The question of the system name has been a recurring issue for many years. The system covers a wider area than the name “DuPage” would indicate. Pres. Mikyska asked the Board to think about adopting a more representative name. Anne Craig has indicated that there is no obstacle at the state level to a name change. Discussion ensued on several aspects of the issue. Pres. Mikyska said the Executive Committee would discuss the issue further at their meeting in September.
        
    2. Library Closing
       
       DLS was informed that the Con-Agra Foods library has become unstaffed as of June 23 and, therefore, no longer meets system membership requirements.
       
       Vice Pres. Kepka moved and Dir. Fulton seconded that:
       
       

       DLS REMOVE CON AGRA FOODS FROM SYSTEM MEMBERSHIP

       Con Agra removed from membership

       Motion carried unanimously.
       
       Plass reported that All Saints Catholic Academy has hired a librarian as of August 1. The school is scheduled to open on August 24, 2005. Plass also reported that Edward Hospital records have been loaded into MAGIC.
       
       Kramer has been named a Distinguished Alumni of Dominican University and was offered congratulations by the Board.

11. ADJOURNMENT
    
    Pres. Mikyska declared the meeting adjourned at 8:15.
     

Respectfully submitted.

_______________________________
Joyce Whitehead, Secretary

____Minutes approved as printed

____Minutes approved as amended

_______________________________

Hallé Mikyska, President