THE DUPAGE LIBRARY SYSTEM
BOARD OF DIRECTORS MINUTES
June 16, 2005

 

  1. ROLL CALL OF THE BOARD OF DIRECTORS

    The regular meeting of the DLS membership held at Itasca Community Library was called to order at 7:01 p.m. Sec. Whitehead called the roll with the following board members present to establish a quorum: Robert Kepka, Halle Mikyska, Pattie Piotrowski (7:20), Carolyn Roys, Mesfin Tefera (7:35), Marguerite Treest, Robert Wagner, and Joyce Whitehead. Board members with an excused absence were Elaine Buch, Karen Hannah, and Steve Fulton.

    DLS staff members attending were Shirley May Byrnes, Claudia Sheets, Pamela Kramer, Denise Zielinski, and Mary Jean McCleary. Itasca Community Library Director Betsy Adamowski was present.
     
  2. PUBLIC COMMENT

    Pres. Mikyska thanked Adamowski for hosting tonight’s meeting and for the gift bags at everyone’s seat.
     
  3. ADOPTION OF THE AGENDA

    There were no additions. Dir. Roys moved and Dir. Wagner seconded that:

    THE AGENDA BE ADOPTED.

    Agenda adopted.

    Motion carried unanimously.

  4. APPROVAL OF MAY 19, 2005 BOARD MEETING MINUTES

    Treas. Treest moved and Dir. Roys seconded that:

    THE MAY 2005 BOARD MINUTES BE APPROVED.

    Minutes approved.

    Motion carried with Pres. Mikyska abstaining.

  5. FINANCIAL REPORT

    Treas. Treest presented the financial report. She moved that:

    THE PAYMENT OF THE JUNE 2005 BILLS IN THE AMOUNT OF $143,500.01 BE APPROVED.

    June bills approved for payment.

    Motion carried unanimously.

  6. EXECUTIVE DIRECTOR'S REPORT

    DLS funds: DLS received another payment on June 9. That leaves one more for FY05.

    Area & Per Capita Grant: ISL has received our grant application. We are awaiting the schedule for our in-person presentation.

    Annual meeting: Anne Craig will be unavailable to attend the DLS annual meeting. Since this is the 40th anniversary of library systems in Illinois (August 17, 1965), the staff decided to celebrate 40 years of library cooperation at the annual meeting. Valerie Wilford, retired Executive Director of the Alliance Library System, has agreed to give a brief history of Illinois library systems.

    ALA: The ALA conference begins June 25 at McCormick Place in Chicago, with preconferences starting on June 23. DLS is sponsoring a bus on Monday, June 27 to take 55 people to the vendors’ exhibits. Byrnes encouraged all Board members to attend, since it’s an excellent opportunity to see the latest library materials, newest technologies, and to meet authors.

    Happenings in Geneva: The Geneva library has asked if their staff may use the DLS parking lot during Swedish Days, June 21-26 and were told yes. Carol Hamacher, a former DLS manager now living in Montana, will be visiting DLS on the afternoon of June 28. You’re welcome to stop by and say hello.

    July Board Meeting: Town & Country Public Library District in Elburn has graciously offered to host the DLS Board meeting in July. Maps will be sent with the board mailing.

    RFP: Plass got the RFP out late on June 10. The MAGIC Software Search Subcommittee praised her for all the work that she had put in on creating the 200 page document.
     
  7. COMMUNICATIONS
     
    1. Report of the President

      Pres. Mikyska thanked Vice Pres. Kepka for stepping in at the June meeting. She reported that Rep. Tom Cross sent pictures that were taken with the DLS delegation during Illinois Advocacy Day. He now has a READ poster, as does Rep. Tim Schmitz. Pres. Mikyska recently accompanied Zielinski to take a picture of Rep. Patricia Lindner. The READ posters are very popular with the legislators.

      2. Pres. Mikyska noted the good relationship Zielinski has built with Sen. Peter Roskam as well. He is planning to run for Rep. Henry Hyde’s seat at the national level and called to ask Zielinski about national library issues. Rep. John Millner is looking to take Rep. Kay Wojcik’s seat when she retires at the end of June.

    2. Report from the Illinois State Library – none
       
    3. Legislative Report

      Byrnes reported the passage of the Sanders Freedom to Read Amendment which restores standards and warrant procedures for investigation of library and bookstore records that were in place before passage of the USA PATRIOT Act. Representatives Bean and Emanuel voted for the amendment.

    4. Correspondence – The file was discussed and passed around the table.
       
  8. UNFINISHED BUSINESS - none
     
  9. NEW BUSINESS
     
    1. Library Closing

      Zielinski reported than Tellabs in Naperville has closed their library.
      Vice Pres. Kepka moved and Dir. Wagner seconded that:

      TELLABS BE REMOVED FROM DLS MEMBERSHIP

      Tellabs dropped from membership

      Motion carried unanimously.

    2. Liability Insurance

      Sheets reported that she was meeting with the DLS insurance agent on June 17. The cost of increasing liability insurance is $750 per additional million dollars of coverage.

      Vice Pres. Kepka moved and Treas. Treest seconded that:

      DLS RAISE ITS LIABILITY INSURANCE TO THE LEVEL OF $10 MILLION IN COVERAGE.

      Liability insurance level raised.

      Motion carried unanimously.

    3. Prevailing Wage Resolution

      V.P. Kepka moved and Dir. Wagner seconded:

      THE ADOPTION OF PREVAILING WAGE RESOLUTION 05-2.

      Prevailing Wage resolution adopted

      Motion carried unanimously.

    4. Designate Reserve Funds

      Sheets reported on several capital projects, purchases, and the estimated costs.
      V.P. Kepka moved and Dir. Tefera seconded that:

      WE DESIGNATE $753,000 AS OPERATING RESERVE FUND AND $868,516 FOR CAPITAL RESERVE FUND FOR FY 2006

      Operating and capital reserve funds approved

      Motion carried unanimously.

    5. Holiday Party

      This year’s DLS holiday party will be held at Mill Race Inn in Geneva on Friday, December 9 at 12:30.
      Dir. Roys moved and Dir. Piotrowski seconded that:

      DLS BOARD AUTHORIZE THE HOLIDAY PARTY

      Holiday party authorized

      Motion carried unanimously.

    6. Grants for Illinois Advocacy Day

      Pres. Mikyska presented the idea of DLS grants to Illinois Library Advocacy Day. The board consensus was that this was a good idea. They asked the DLS Legislative Advocacy Committee to develop guidelines to be brought to the Board at its July meeting.

     
  10. CLOSED SESSION

    At 7:55 p.m., in accordance with 5ILCS 120/2(c)(1) Dir. Wagner moved and Vice Pres. Kepka seconded that:

    THE BOARD MOVE INTO CLOSED SESSION TO DISCUSS A PERSONNEL ISSUE.

    Board moves into closed session

    Motion carried unanimously.

    At 8:20 p.m. Dir. Roys moved and Dir. Wagner seconded that:

    THE MEETING MOVE BACK INTO OPEN SESSION.

    Meeting reconvened.

    Motion carried unanimously.

  11. ADJOURNMENT

    Pres. Mikyska declared the meeting be adjourned.

    Meeting adjourned at 8:21 p.m.

    Meeting adjourned.


     

Respectfully submitted.

 

_______________________________
Joyce Whitehead, Secretary

 

 

____Minutes approved as printed

____Minutes approved as amended

 

_______________________________

Hallé Mikyska, President