THE DUPAGE LIBRARY SYSTEM
MEETING OF THE BOARD
OCTOBER 21, 2004
ROLL CALL OF THE BOARD OF DIRECTORS
The regular meeting of the DLS board held at 127 South First Street, Geneva, Illinois was called to order at 7:08 p.m. Vice Pres. Kepka asked Sec. Whitehead to call the roll with the following board members present to establish a quorum: Elaine Buch, Karen Hannah, Robert Kepka, Hallé Mikyska, Pattie Piotrowski, Carolyn Roys, Mesfin Tefera, Marguerite L. Treest, Robert Wagner, and Joyce Whitehead. Steve Fulton was an excused absence.
DLS staff members attending were Shirley May Byrnes, Pamela Kramer, Jane Plass, Karen Odean, Claudia Sheets, Denise Zielinski, Melissa Moyer, Jen-Lee Yee, and Mary Jean McCleary. Guests present were Eva Luckinbill, Aurora Public Library, Jeanne Hintz, Geneva Public Library District, and Jackie Plourde, Madison Jr. High School.
Vice Pres. Kepka asked for nominations for President.
Dir. Roys nominated and Treas. Treest seconded:
| HALLÉ MIKYSKA FOR PRESIDENT |
|
Treas. Treest moved and Dir. Tefera seconded:
| NOMINATIONS FOR PRESIDENT BE CLOSED | H. Mikyska elected president |
The vote was unanimous.
The vote for Hallé Mikyska for President was unanimous.
Pres. Mikyska asked for nominations for Vice President.Dir. Hannah nominated and Dir Roys seconded:
| ROBERT KEPKA FOR VICE PRESIDENT |
|
Dir Hannah moved and Dir Wagner seconded:
| NOMINATIONS FOR VICE PRESIDENT BE CLOSED | R. Kepka elected Vice President |
The vote was unanimous.
The vote for Robert Kepka for Vice President was unanimous.
Dir. Hannah nominated, and Dir. Roys seconded:
MARGUERITE TREEST FOR TREASURER |
|
Vice Pres. Kepka moved and Dir. Wagner moved:
| NOMINATIONS FOR TREASURER BE CLOSED | M. Treest elected Treasurer |
The vote for Marguerite Treest for Treasurer was unanimous.
Dir. Treas Treest nominated, and Dir. Hannah seconded:
| JOYCE WHITEHEAD FOR SECRETARY |
|
Dir. Tefera moved and Dir. Hannah seconded to:
NOMINATIONS FOR SECRETARY BE CLOSED |
J. Whitehead elected Secretary |
The vote for Joyce Whitehead for Secretary was unanimous.
Pres. Mikyska stated that she would appoint the member-at-large on the Executive Committee and the Ethics Officer at a later date. She planned to ask Dir. Fulton to fill both positions. Dir Hannah volunteered to take one of the positions if Dir. Fulton was unable to do so.
Luckinbill stated that she was enjoying the meeting. Kramer reminded those present of the two gift baskets available for bidding, with proceeds going to the DLS Library Education Fund.
Dir. Buch moved, and Dir. Roys seconded, that:
| THE AGENDA BE ADOPTED. |
Agenda adopted. |
Motion carried unanimously.
Vice Pres. Kepka moved, and Treas. Treest seconded that:
| THE SEPTEMBER BOARD MEETING MINUTES BE APPROVED. |
Minutes approved. |
Motion carried with Dir. Hannah and Dir. Buch abstaining.
Treas. Treest presented the financial report. Treas. Treest moved
| THE PAYMENT OF THE OCTOBER BILLS IN THE AMOUNT OF $150,711.15 BE APPROVED FOR PAYMENT. |
October bills approved for payment. |
Motion carried unanimously.
Sheets asked the Board if they would like her to explore opportunities of moving some of the capital reserve funds into other higher yielding investments. The consensus was yes. She will investigate and bring alternatives to the next meeting.
ISL Representative: Byrnes welcomed our new Illinois State Library (ISL) consultant, Michael McCaslin.
Legislative Breakfast: We have had a very good response to this point, with seven legislators and two aides planning to attend. Pam McDermott from Glen Crest Middle School in Glen Ellyn is bringing seven students who will be interviewing the legislators for their school paper. Dir. Piotrowski stated that seven libraries had notified her about setting up displays. Zielinski showed two READ posters DLS will make of the legislators if they wish. They can be photographed reading a favorite book and have a poster made to hang in their office(s).
Illinois Budget: DLS received notification of its FY05 funding and a payout schedule from the Secretary of State’s office on October 4; we have received one of two September payments. ISL Deputy Director Greg McCormick expects systems will be receiving the October funds in early November. There was good news, for the public and school libraries; their per capita funds should not be reduced.
ILSDO: The members met on October 15. They decided on the theme for next year’s advocacy cards: “Explore Illinois Libraries: Look to the Future.” There will be an institute for system consultants on January 6-7, 2005 at ALS in East Peoria. The first day will focus on the OCLC environmental scanning document; the second on social entrepreneurship, or alternate ways to fund libraries. There was also a brief discussion of membership criteria since some of the newly merged systems are having a problem with members meeting them.
President’s Roundtable: This was held on Saturday, October 16. Vice. Pres. Kepka represented DLS at this meeting. Next year is the 40th anniversary of library systems in Illinois, so ILSDO is planning a party to be held during the 2005 ILA conference. O ne of the primary reasons that systems were established was to have all Illinois residents served by a library. Forty years later that still has not’t happened.
At the September ILSDO meeting there was brainstorming about what systems will do in the future. The directors agreed that everything fell into four major areas: aggregation, knowledge management, resource sharing, and raising the bar, or developing libraries.
Vice Pres. Kepka then reported that the President’s Roundtable spent much of the day brainstorming on what accomplishments they would like to see in the next 8 years that would make them proud of library systems. There was a wide range of opinions concerning service, education of Board members and the public, and recruiting of library staff. One common goal was working toward universal coverage of library service for every citizen in the state of Illinois.
Executive Director’s evaluation: This needs to be scheduled in November. In the past, it has been conducted by the Executive Committee on a date prior to the November meeting.
Past Pres. Plourde attended the September System Presidents & Directors (SP&D) meeting in Springfield. She reported that four of the systems made presentations at that meeting; DLS will have an opportunity to present at a future meeting.
McCaslin informed the Board that his office is not in Springfield, but in the James R. Thompson Center in Chicago. There were over 440 LSTA grant applications for FY05; 75% of them were funded. He is the grant monitor for DLS and will be doing site visits around the system. There are 6 adult volunteer literacy grants in DLS: 3 family literacy grants, and 3 workplace literacy grants. There will be a 2-day workshop, “EXPLORE! Fun with Science” held at the state library in early December for public and school librarians who work with middle school students. Applications are due in to ISL by November 4.
The 12th Annual Small Public Library Management Institute has been scheduled. There is a $50 tuition fee and a limit of 50 attendees. The Institute for School & Public Librarians will be held in June, 2005 with the location to be announced. The PLA Spring Symposiums will be held at the Palmer House in Chicago over a 3-day period in early March, 2005. There will be nearly 20 topics offered in the workshops.
Byrnes reported that there have been a lot of alerts going out about activity at the federal level. Nothing will be going on at the state level until the veto session in November. There may be a bill in the spring session that amends the Illinois confidentiality law.
The managers plan to work on action steps and will continue to report on progress toward completion of the plan.
Zielinski reported that we will be decorating a tree at the zoo on Saturday, November 20 beginning at 11 a.m. She has 20 free passes for anyone interested in attending and helping.
Dir. Treest thanked Zielinski for assistance with several advocacy issues.
Plourde announced that she, Pres. Mikyska, Dir. Roys, and Zielinski will be presenting a session on advocacy at the ISLMA conference on November 5.
At 8:10 p.m., V. P. Kepka moved and Dir. Wagner seconded, that:
| THE MEETING GO INTO CLOSED SESSION AS PER 5ILS 120/2(5) |
Meeting moved to closed session |
Motion carried unanimously.
The closed session began at 8:14 p.m.
At 8:41 p.m., Dir. Wagner moved and Vice Pres. Kepka seconded that,
THE MEETING RETURN TO OPEN SESSION. |
Meeting returned to open session |
Dir. Piotrowski moved and Treas. Treest seconded:
| THE MEETING BE ADJOURNED |
|
Motion carried unanimously.
The regular meeting adjourned at 8:43 p.m.
Respectfully submitted.
_______________________________
Joyce Whitehead, Secretary
____Minutes approved as printed
____Minutes approved as amended
_______________________________
Hallé Mikyska, President