THE DUPAGE LIBRARY SYSTEM
BOARD OF DIRECTORS MINUTES
June 17, 2004
ROLL CALL OF THE BOARD OF DIRECTORS
The regular meeting of the DLS membership held at DuPage Library System was called to order at 7:05 p.m. Sec. Whitehead called the roll with the following board members present to establish a quorum: Steve Fulton, Karen Hannah, Robert Kepka, Halle Mikyska, Pattie Piotrowski, Jackie Plourde, Carolyn Roys, Mesfin Tefera, Marguerite Treest, and Joyce Whitehead. Robert Wagner arrived at 7:10.
DLS staff members attending were Shirley May Byrnes, Claudia Sheets, Jane Plass, Pam Kramer, Karen Odean, and Mary Jean McCleary. Also present was Neil Kelley, Illinois State Library (ISL) representative. There were no guests.
There were no additions. Dir. Hannah moved and V.P. Kepka seconded that:
| THE AGENDA BE ADOPTED. | Agenda adopted. |
Motion carried unanimously.
APPROVAL OF MAY 20, 2004 BOARD MEETING MINUTES
Dir. Mikyska moved and Treas. Treest seconded that:
| THE MAY 2004 BOARD MINUTES BE APPROVED. | Minutes approved. |
Motion carried with V.P. Kepka abstaining.
Treas. Treest presented the financial report. She moved that:
THE PAYMENT OF THE JUNE 2004 BILLS IN THE AMOUNT OF $137,227.48 BE APPROVED. |
June bills approved for payment. |
Motion carried unanimously.
July Board Meeting: The Glenside Public Library District in Glendale Heights has graciously offered to host the DLS Board meeting in July. Maps will be sent with the board mailing.
Strategic Plan Retreat: Tuesday, August 17 from 8:30 a.m.-5 p.m. has been scheduled for the strategic plan retreat. It will be held at the Eagle Brook Country Club in Geneva. The day will be facilitated by Gail Johnson who has presented several DLS continuous learning activities in the past few years. Board members are encouraged to participate. Please let us know if you can attend, so we have an accurate count for meals.
State Budget: There is no news of any movement on the state budget at this time, and there will probably not be a budget by July 1.
Area & Per Capita Grant: ISL has received our grant application. The dates for systems to do a presentation on their application are July 12, 15 & 16. The ILA Public Policy Committee is meeting on July 12. It will be an important meeting since we will be updated on the state budget, and the committee will develop the ILA legislative initiatives for 2005. After trading times with another system, the DLS presentation is scheduled for Thursday, July 15 from noon - 2 p.m. Since this is the date of the July Board meeting, Byrnes requested that the meeting start at 7:30 that evening, or that the date be changed to Tuesday or Wednesday of that week. The Board decided to meet Wednesday, July 14. Dir. Mikyska plans to accompany the group to Springfield as our Board representative.
21 st Century Award: This is an annual award given to a DLS library in recognition of an innovative and creative program. It is presented at the annual meeting in October. A memo about this award will be sent to all member libraries in late summer. If more than one award is granted, the money has been split equally in the past.
DLS Board: It’s time again to solicit nominations for DLS Board members. Suggestions are welcome. Two terms expire in October - Jackie Plourde and Mesfin Tefera. Pres. Plourde has served the maximum 6 year term, so we will be seeking a school librarian to replace her. Dir. Tefera was appointed only through October, and will be eligible to run for the public library trustee seat. The memo and form will be sent out to members.
ALA Conference: Byrnes and Zielinski are attending the ALA conference in Orlando June 25-30.
DLS Yard Sale: McCleary reported that members would be notified regarding the upcoming DLS yard sale open to them on June 22-23. The sale will be open to the public June 24-25. All proceeds will benefit the scholarship fund.
Dir. Hannah inquired about the response to the Long Range Plan. Kramer replied that there have been about 20 responses, some of those coming from various networking groups.
Byrnes reported that we have received all our state funds for FY04.
There has been a lack of activity in Springfield regarding the budget. There was a Small Public Library Management Institute at the University of Illinois in Springfield (UIS) held from June 6-11. There were a number of speakers, a great group of 51 attendees, and the week was a big success. The Institute for School and Public Librarians is being held the week of June 14 at Bradley University in Peoria.
Grant applications are starting to come in, and presentation times for the various systems are being scheduled. LSTA monies will be known once the state budget is passed. Information to the library communities regarding their grant applications can then be sent out.
Kelley announced this would be his last Board meeting. He thanked the Board for its hospitality and kindness of the past two years. Michael McCaslin, who is located in the Chicago office, will be the new ISL representative to DLS. Pres. Plourde presented Kelley a certificate of appreciation on behalf of the Board.
Byrnes reported there has not been much activity at the state level at this time. On the national level, we have gotten alerts asking us to contact our legislators regarding various proposed legislation.
Treas. Treest moved and Dir. Hannah seconded a motion to:
| GRANT $750 TO THE SUGAR GROVE PUBLIC LIBRARY DISTRICT, WITH OUR CONGRAT- ULATIONS, TO BE USED FOR EXPENSES INCURRED IN ACCEPTING THE FOLUSA AWARD AT ALA CONFERENCE. | $750 special grant awarded to Sugar Grove Public Library District |
There was some discussion regarding a concern that the awarding of this grant could set a precedent. It was stated that any future grants would be decided on a case by case basis.
Motion carried with V.P. Kepka abstaining.
V.P. Kepka moved and Dir. Wagner seconded:
| THE ADOPTION OF PREVAILING WAGE RESOLUTION 04-3. | Prevailing Wage resolution adopted |
Sheets reported that the state recommends we have an operating reserve for the first four months of FY05, which is $710,630 for both DLS and VOV. The Board consensus was to have this reserve.
| WE AUTHORIZE THE TRANSFER OF $223,790 FROM OUR OPERATING FUND INTO THE CAPITAL RESERVE FUND. | V.P. Kepka moved and Dir. Tefera seconded that: |
At 8:05 p.m., in accordance with 5ILS 120/2.06 (3) C and 5ILS 120/2 (5),
Dir. Hannah moved and Dir. Roys seconded that:
| THE MEETING RECESS TO CLOSED SESSION | Closed session approved |
Motion carried unanimously.
At 8:20 p.m. Treas. Treest moved and Dir. Tefera seconded that:
| THE MEETING MOVE BACK INTO OPEN SESSION. | Meeting reconvened. |
V.P. Kepka moved and Dir. Fulton seconded to:
| RELEASE THE NOVEMBER 20, 2003 CLOSED SESSION MINUTES | Minutes released |
Motion carried unanimously.