THE DUPAGE LIBRARY SYSTEM
BOARD OF DIRECTORS MINUTES
April 15, 2004
The regular meeting of the DLS Board held at the DuPage Library System, 127 South First Street, Geneva, Illinois was called to order at 7:05 p.m. Pres. Plourde asked the Secretary to call the roll with the following board members present to establish a quorum: Stephen Fulton, Karen Hannah, Robert Kepka, Hallé Mikyska, Pattie Piotrowski, Jackie Plourde, Carolyn Roys, Mesfin Tefera, Marguerite Treest, Robert Wagner, and Joyce Whitehead.
DLS staff members attending were: Shirley May Byrnes, Claudia Sheets, Pamela Kramer, Jane Plass, Karen Odean, Denise Zielinski and Mary Jean McCleary. Also attending was Neil Kelley, Illinois State Library Consultant.
Also present was guest Rita McGreal, from the McDonnell Investment Management Library in Oak Brook.
Zielinski introduced Rita McGreal, who said she hoped the Board would approve the addition of the McDonnell Library to DLS membership.
Dir. Roys moved and Vice Pres. Kepka seconded that:
| THE AGENDA BE ADOPTED. | Agenda Adopted. |
Motion carried unanimously.
Dir. Hannah moved and Dir. Tefera seconded that:
| THE MARCH 20, 2003 BOARD MINUTES BE APPROVED. | March minutes approved. |
Motion carried unanimously.
Treas. Treest presented the financial report. Treas. Treest moved and Vice Pres. Kepka seconded that:
| THE PAYMENT OF THE APRIL 2004 BILLS IN THE AMOUNT OF $141,530.49 BE APPROVED. |
April bills approved. |
Motion carried unanimously.
2004 DLS Scholarships: DLS Scholarship Committee met on April 8. Kramer reported that because the need was so great, the committee decided to dip into the principal and award two scholarships this year, one in the amount of $250 for an LTA student and the other for $1500 to go to an MLS student. Applications will be available the second week of May. They will be due back the beginning of July and grants will be announced in August. A scholarship fundraiser to be held later is in the works.
Illinois Library Legislative Day: Illinois Advocacy Day is April 21. Packets for attendees were sent out April 9. The packets for the legislators are waiting for tonight’s action on two potential new members. If approved, appropriate lists will be updated for the legislators’ packets and gift bags for them will be assembled April 16. Twenty-two DLS library staff and trustees have registered to attend. There will also be a student contingent of 35, plus chaperones, from Glen Crest Middle School in Glen Ellyn who will be advocating for school libraries on Advocacy Day.
Questions on Current Long Range Plan: Kramer has taken the lead in developing the questions for the new long range plan with input from the management team. These are now ready to go out to DLS networking groups and will be put on the DLS website. When this is done, a general announcement will be made so people can access the website and respond to the questions.
Ethics Resolution: In the handouts were print versions of two alternative resolutions that were provided by the DLS attorney.
Operations Committee: The committee met on April 6. Handouts and an explanatory memo from this meeting were sent in the April Board mailing.
Duff Letter: In the correspondence folder is a letter from William Duff, a retired Special Agent of the FBI and currently a member of the Library Commission in Oak Brook. He wrote to Exec. Dir. Byrnes and Pres. Plourde regarding the March DLS News article, “Libraries, Booksellers, and Writers Launch Drive to Challenge Patriot Act.” Exec. Dir. Byrnes responded by offering him an opportunity to submit a 500-word article for a future issue of DLS News.
It appears that ISL has the budget for the current year nailed down. Illinois Comptroller Dan Hynes said he thinks the $1.7 billion shortfall the governor estimated earlier this year is actually double that figure. The upcoming legislative session promises to be an interesting one. Illinois State Library Advisory Committee (ISLAC) meeting was held April 14 in Springfield. There was a presentation concerning the ethics resolution by an attorney from the Secretary of State’s office. He stated it would be appropriate for either a staff member, board member or a board attorney to serve as the ethics advisor.
ISL has been working diligently on developing its grant offerings. They should be on the ISL website by the end of April. Kelley anticipates a digital grant will be offered again this year along with 3 other grants.
Exec. Dir. Byrnes reported that there is a list of bills being followed by ILA in the handouts. The Advocacy Day attendees will be discussing these with the state legislators on April 21. Byrnes wrote Representative Dennis Hastert in March regarding support of LSTA appropriations. His response is in the correspondence file.
Vice. Pres Kepka moved and Dir. Roys seconded:
| THE ADOPTION OF ALTERNATIVE RESOLUTION #2 AS AMENDED. | Ethics Resolution Adopted. |
Sheets introduced Bill Miksch, the DLS insurance agent. She then reviewed the insurance handout in the packet which included statistics and proposed options for the May 1 renewal. Miksch gave a detailed explanation of a health reserve account (HRA) and how it would work. DLS would self insure a portion of the employee insurance coverage.
Vice Pres. Kepka moved and Treas. Treest seconded that:
| DLS ADOPT BLUE CROSS/BLUE SHIELD PLAN 913 WITH DLS SELF INSURING FOR $1500 PER PARTICIPANT. |
Vic. Pres. Kepka amended and Treas. Treest seconded the motion to state:
| DLS ADOPT BLUE CROSS/BLUE SHIELD PLAN 913 WITHOUT AN EMPLOYEE SALARY REDUCTION | Blue Cross plan 913 adopted. |
Treas. Treest called for a roll call vote. Voting aye were Hannah, Kepka, Mikyska, Piotrowski, Plourde, Roys, Treest, Wagner, and Whitehead. There were no nay votes. Fulton and Tefera abstained.
Exec. Dir Byrnes pointed out the position descriptions in the handouts. DLS’ newest hire, Melissa Moyer, has an MLS degree. The management team recommended that she be moved into the Resource Sharing Specialist position approved by the Board nearly 3 years ago but not filled after repeated attempts. The Administrative Secretary position would be renamed Network Services Administrative Assistant and remain a part-time position. This person would support the technology department. The management team also proposed a new half-time consultant position, that of Library Services/Marketing Consultant. To more accurately portray their changed responsibilities, the team proposed Kramer’s position be re-titled Director of Educational Services and Zielinski’s position be re-titled Director of Informational Services.
Dir. Roys moved and Dir. Mikyska seconded that:
| THE BOARD APPROVE THE NEW HALF-TIME POSITION: LIBRARY SERVICES/MARKETING CONSULTANT | New 1/2 time consultant position approved. |
Motion carried unanimously.
Salary schedule changes:
Exec. Dir. Byrnes and the management team proposed a reclassification of some salary positions. Consultants would be Level VII. Most of the Directors would be moved to Level VIII, and a Level IX would be added.
Vice Pres. Kepka moved and Dir. Whitehead seconded that:
| BOARD ACCEPT THE PROPOSED RECLASSIFICATION OF SALARY POSITIONS AND LEVELS WITH THE ADDITION OF A LEVEL IX POSITION | Salary positions reclassified and level IX position added. |
Motion carried unanimously.
Because of a vacant position due to a resignation and because Jaime Ramirez was called up to active military duty in November, there has been salary savings in Voices of Vision (VOV). Odean proposed increasing the minimum, mid-point, and maximum salaries for all levels on the VOV salary schedule. This will get them closer to the DLS salary schedule.
Sec. Whitehead moved and Dir. Hannah seconded that:
| BOARD APPROVE REVISED VOICES OF VISION SALARY SCHEDULE. | Proposed salary schedule approved. |
Zielinski proposed the McDonnell Investment Management Library in Oak Brook for membership in DLS.
Dir. Hannah moved and Dir. Wagner seconded that:
| BOARD APPROVE MCDONNELL INVESTMENT MANAGEMENT LIBRARY FOR MEMBERSHIP IN DLS | McDonnell Library accepted for membership in DLS |
Motion carried unanimously.
Kramer proposed provisional approval of DLS membership for the Edward G. Schumacher Memorial Library, Northwestern Business College, Naperville campus. Supporting paperwork will follow.
Dir. Roys moved and Treas. Treest seconded that:
| BOARD APPROVE EDWARD G. SCHUMACHER MEMORIAL LIBRARY, NORTHWESTERN BUSINESS COLLEGE, NAPERVILLE CAMPUS, FOR MEMBERSHIP IN DLS | Edward G. Schumacher Memorial Library accepted for membership in DLS |
Pres. Plourde adjourned the meeting at 9:00 p.m.
Respectfully submitted.
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Joyce Whitehead, Secretary
Minutes approved as read
Minutes approved as amended
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Jackie Plourde, President