Dupage Library System - Annual Board Minutes

THE DUPAGE LIBRARY SYSTEM
ANNUAL MEETING
OCTOBER 20, 2003

I. CONVENING OF THE ANNUAL MEETING AND WELCOME FROM THE BOARD PRESIDENT

The 36 th Annual Meeting of the DLS Membership held at the System Center, 127 South First Street, Geneva, Illinois was convened at 7 p.m.

The board members present were: Steve Fulton, Sugar Grove Public Library; Karen Hannah, Winfield Public Library; Laurie Kagann, Sun Publications; Robert Kepka, Addison Public Library; Jackie Plourde, Naperville CUSD #203 Madison Junior High School; John Slusser, St. Charles Public Library; Marguerite L. Treest, Messenger/North Aurora Public Library; and Joyce Whitehead, National University of Health Sciences.

Other members present were: Dana Russell, Aurora Public Library, Sandy Whitmer, Bartlett Public Library District; Joyce Fedeczko, BP-Central Research Library; Linda Jourdan, C. Berger Group, Inc.; Jeanne Hintz and Walter V. McLaughlin, Jr., Geneva Public Library District; Lizabeth Fitzgerald and Kathryn Vojtech, Glenside Public Library District; Pattie Piotrowski, Illinois Institute of Technology Daniel F. & Ada L. Rice Campus; Marti Guarin, Illinois Math & Science Academy, Hallé Mikyska, Kane County Law Library; Carolyn Roys, Lake Park High School District #108; Carolyn Sheehy, North Central College; Sarah Cole, North East Multi-Regional Training; Sara Tompson, Packer Engineering, Inc.; Richard Gill, Villa Park Public Library; and Robert J. Wagner, Wood Dale Public Library District.

DLS staff members attending were Shirley May Byrnes, Pam Kramer, Jane Plass, Denise Zielinski, Karen Odean, and Phylis Wagner.

II. INTRODUCTIONS AND AWARDS

Pres. Kepka welcomed everyone and asked the board to introduce themselves. He presented tokens of appreciation to retiring members Laurie Kagann and John Slusser, and thanked them for all their time and service during the past six years on the board.

Laurie Kagann presented Exec. Dir. Byrnes with a framed panda picture along with three other panda pictures taken by her brother-in-law at a preserve in China to thank her for her contributions to the DuPage Library System.

A. New Board Members

Pres. Kepka announced the election results for the five open Board seats. This was the first year ballots were sent to all members prior to the annual meeting. As a result, more members participated in the election process.

The new board members are:

Public Library (3-year term)

Richard Gill, Trustee, Wood Dale Public Library District Board

Robert J. Wagner, Trustee, Villa Public Library Board

Special Library (3-year term)

Halle Mikyska, Director, Kane County Law Library

At Large seats

Pattie Piotrowski, Director, Biegler Library at the Illinois Institute of Technology.

Carolyn Roys, Librarian, Lake Park High School District #108.

Pres. Kepka flipped a coin to determine which At Large member would serve 2 years and which would serve 3 years. Piotrowski won the 3-year term and Roys the 2-year term.

B. Scholarship Winner

Pres. Kepka presented Dana Russell with a certificate and check as the first DLS Scholarship winner. Dana works in the Young Peoples Department of the Aurora Public Library. She is scheduled to complete her MLS from the University of Illinois at the end of 2003.

C. 2 st Century Award

Glenside Public Library District was the winner of the 21 st Century Award for their “Caught Being Good” program. Pres. Kepka presented a certificate and check to Lizabeth Fitzgerald and Kathryn Vojtech, Co-Directors of the library.

III. DLS ACCOMPLISHMENTS AND CHALLENGES

Exec. Dir. Byrnes gave a report on the state of DLS; Denise Zielinski operated the accompanying PowerPoint presentation.

A few highlights were:

In January, two new staff joined the DLS management team. They were Claudia Sheets, Director of Administrative Services, and Karen Odean, Director of Voices and Vision (VOV).

DLS sponsored 182 continuing education and training programs.

The Legislative Advocacy Committee was very active and planned several successful advocacy events.

Challenges and Opportunities:

Provided quality services with fewer dollars.

Changed the nature of library systems.

Helped members stay viable in the 21 st century.

A few member library accomplishments were:

The Eola Road Branch of the Aurora Public Library and the Messenger Public Library of North Aurora moved into new buildings.

In addition, The Itasca Community Library made their second floor handicapped accessible, the St. Charles Public Library constructed a computer lab, and Sugar Grove Public Library added a modular meeting room.

Many members received grants and held successful referendums.

All in all it has been a busy and productive year for DLS and its members. Your system board and staff will continue to find ways to enhance, highlight, and support what members do. All that DLS does is aimed at providing the best possible library service to patrons through their academic, public, school, and special libraries.

IV. OTHER BUSINESS

The meeting concluded with a drawing for door prizes.

V. ADJOURNMENT

At 7:34 p.m., Pres. Kepka adjourned the 36 th annual meeting.

Respectfully submitted.

________________________________ Joyce Whitehead, Secretary

_____ Minutes approved as read

_____Minutes approved as amended

_______________________________

Robert J. Kepka, President