THE DUPAGE LIBRARY SYSTEM
MEETING OF THE BOARD
May 15, 2003

1. ROLL CALL OF THE BOARD OF DIRECTORS

The regular meeting of the DLS board held at the Helen M. Plum Memorial Library, 110 West Maple Street, Lombard, Illinois was called to order at 7:05 p.m. Pres. Kepka asked Sec. Whitehead to call the roll. The following board members were present to establish a quorum: Tanya Berley, Don Brant, Karen Hannah, Laurie Kagann, Robert Kepka, Marguerite Treest, and Joyce Whitehead. Marti Guarin arrived at 7:12 p.m., and Stephen Fulton arrived at 7:25 p.m. Board members with an excused absence were Jackie Plourde and John Slusser.

DLS staff members attending were Shirley May Byrnes, Claudia Sheets, Jane Plass, Pam Kramer, Denise Zielinski, Karen Odean, and Phylis Wagner. Also present was Neil Kelley, Illinois State Library consultant.

The guests from the Helen Plum Memorial Library were Robert Harris, Director, Linda Dickey, Board of Trustees President, James R. Szyplik, Trustee, Linnea Warda, Trustee, Susan Westgate, Head of Young People’s Services, and Gerri Long, Administrative Assistant. Dr. Bernard Fradkin from the College of DuPage brought with him visitors from the Open World Russian Leadership Program along with the American translator Mark Bazalev. The Russian delegates were Natalya Alekseyevna Gordiyenko, Natalya Pavlovna Kislukhina, Yelena Nikolayevna Tyurya, Elmir Nurmagomedovich Yakubov, and Group Facilitator Irina Mikhaylovna Novikova.

2. PUBLIC COMMENT

Pres. Kepka asked Bernie Fradkin to introduce the visitors from Russia. Bernie mentioned that they are full of questions and anxious to learn how our libraries operate, and it is great that DLS held a Board meeting during their visit. Robert Harris introduced the president of the Helen Plum Memorial Library Board, Linda Dickey. Ms. Dickey welcomed everyone to the library and introduced the rest of the staff and trustees. She mentioned that they would be available after the meeting for anyone interested in talking with them.

3. ADOPTION OF THE AGENDA (Agenda Additions For Discussion Only)

There were no additions. Treas. Treest moved and Dir. Kagann seconded that:

THE AGENDA BE ADOPTED.

Agenda adopted.

Motion carried unanimously.

4. APPROVAL OF APRIL 24, 2003 REGULAR MEETING MINUTES


Dir. Hannah motioned and Dir. Kagann seconded that:
 

THE DUPAGE LIBRARY SYSTEM BOARD OF DIRECTORS APPROVE THE APRIL 2003 REGULAR MEETING MINUTES.

April minutes approved.

Motion carried unanimously.

5. FINANCIAL REPORT
   
   
Treas. Treest presented the financial report. Treas. Treest motioned and Dir. Brant seconded that:
 

THE PAYMENT OF THE MAY 2003 BILLS IN THE AMOUNT OF $123,120.90 BE APPROVED FOR PAYMENT.

May bills approved.

Motion carried unanimously.

6. EXECUTIVE DIRECTOR’S REPORT

National Library Legislative Day: Exec. Dir. Byrnes attended National Library Legislative Day in Washington, DC along with Marguerite Treest, Marti Guarin, Denise Zielinski, Bernard Fradkin from the College of DuPage, and Walter McLaughlin from the Geneva Public Library. They attended seven congressional appointments, and met with aides except for Representative Judy Biggert and Senator Durbin, who met with the entire Illinois delegation. The multicolored pages included with the handouts cover the issues discussed with the legislators. One of the success stories is that S888, which reauthorized LSTA and appropriates $250 million, was voted on May 7 and was passed unanimously out of the committee.  

Budget: DLS received the March payment on May 5, so payments are officially two months behind. Jean Wilkins held a conference call with system directors on May 15, and there was no new information.

No bill has been introduced regarding the 5% administrative fee on special interest funds. Greg McCormick has run the calculations on how much less the 12 systems would receive if the administrative fee were applied to Live and Learn funds. Since approximately half of the system payment is from Live and Learn funds, we would receive 2½% less. DLS’ reduction would be less than $35,000.

Jean mentioned that the ISL staff has put together historical information on how Illinois systems merged in the past. This was done because of current discussions between systems for collaborative service efforts. These include the discussions between the Chicago and Suburban Library Systems and between the Northern Illinois, Heritage Trail, and River Bend Systems.

By legislative action, the ISL building is being renamed for Gwendolyn Brooks.

DLS Scholarship: The packet this evening includes a memo and flyer announcing DLS’ first scholarship along with the application form. This was sent to members the week of May 12. Please encourage people to apply.

Millennium Award: The announcement for this award has been delayed, because DLS is thinking of changing the name, adding other awards, etc. It was suggested that it be renamed the 21^st Century Services Award, keep the same criteria, and discuss other awards at a later time. The award has carried a $1,000 stipend when given to one library, or a $500 stipend when given to two libraries. Information on this will be sent out when available.

CE: Pam Kramer has started work on the CE schedule for FY04 using the results of the CE survey of members. She is working with popular presenters from the past and arranging for new ones. She is also looking into making online courses available to our members. It will be a full calendar as usual.

7. COMMUNICATIONS
    
1. Report of the President - None

 
2. Report from the Illinois State Library (ISL)

 
• Neil Kelley mentioned that the Illinois State Library is in the process of being officially renamed, and there is an invitation only ceremony planned for the morning of June 6. It is the last day of the Small Public Library Management Institute, so those people will be able to attend.
• The LSTA grant offerings for FY04 have been posted. There are six offerings, and ISL is now accepting applications. A few have been received already.
• The site visits by the consultants on the grants for this year are almost completed.
   
3. Legislative Report

The sheets distributed from National Legislative Day are the latest on the national level and, currently, the budget is being worked on at the state level.
 
4. Correspondence – Available upon request.
   
   
8. REPORT OF STANDING COMMITTEES

 
1. Operation Committee


The Operations Committee met on May 7 to discuss the Employee Health Insurance for DLS and the per capital grant application. After a great deal of discussion, the Committee recommended that DLS should stay with Plan 102 Blue Cross Blue Shield Health Insurance for the employees until the per capita grant is reduced and the budget revised. The recommendation was accepted unanimously.
 
9. UNFINISHED BUSINESS
    
1. Revised Bylaws


The draft of the revised bylaws was sent to the membership in March with a ballot requesting their approval by May 12. DLS received 33 ballots back, and all approved the revisions. The Board voted unanimously to adopt the Bylaws. The revised bylaws will be presented to the Illinois State Library for their review and approval.
 
10. NEW BUSINESS
     
1. DLS Per Capita Application
   
The Operations Committee reviewed the per capita grant on May 7,and recommended it be approved by the Board. Exec. Dir. Byrnes pointed out an addition and a correction. One page on the budget has been filled in now that the figures have been obtained from the auditor, and an employee’s start date has been corrected.

Treas. Treest moved, and Dir. Kagann seconded, that:

THE AREA AND PER CAPITA GRANT APPLICATION BE APPROVED AS PRESENTED AND AMENDED.

FY04 grant application approved.

Motion carried unanimously.

2. Approval of FY04 Board Meeting Dates
   
After discussion, the Board agreed that the regular/annual meeting be changed to Monday, October 20, and that the summer meeting will be held in the month of July instead of August of this year.

Dir. Berley moved and Treas. Treest seconded to:



ADOPT THE FY04 DLS BOARD MEETING DATES CHANGING THE OCTOBER MEETING DATE TO MONDAY, OCTOBER 20 AND HOLDING A MEETING IN JULY INSTEAD OF AUGUST.

Meeting dates approved.

Motion carried unanimously.

11. CLOSED SESSION


At 7:30 p.m., in accordance with 5ILCS 120/2.06(3)(c), Dir. Hannah moved and Dir. Kagann seconded that:



THE MEETING GO INTO CLOSED SESSION TO REVIEW CLOSED SESSION MINUTES.

Closed session approved.


Motion carried unanimously.


1. Review of Closed Session Minutes
   

The closed session began at 7:40 p.m.

The directors reviewed the minutes of previous closed sessions and determined that the 11/21/2002 and 3/20/2003 minutes would be released.


The closed session ended at 7:45 p.m.
 
12. ADJOURNMENT
    
     
The meeting adjourned at 7:50 p.m.

Respectfully submitted.

________________________________
Joyce Whitehead, Secretary

  X  Minutes approved as read

     Minutes approved as amended

Robert J. Kepka, President