THE DUPAGE LIBRARY SYSTEM
REGULAR MEETING OF THE BOARD
OCTOBER 24, 2002
The regular meeting of the DLS board held at the System Center, 127 South First Street; Geneva, Illinois was called to order at 8:05 p.m. President Kepka asked Phylis Wagner to call the roll with the following board members present to establish a quorum: Tanya Berley, Don Brant, Steve Fulton, Marti Guarin, Karen Hannah, Laurie Kagann, Robert Kepka, Jackie Plourde, John Slusser, Marguerite L. Treest, and Joyce Whitehead.
DLS staff members attending were Shirley May Byrnes, Carol Hamacher, Pam Kramer, Jane Plass, Denise Zielinski, and Phylis Wagner. Also present was Neil Kelley, DLS Illinois State Library Consultant.
Guests attending were Bob Brown, Walter McLaughlin, and Barb Siegman.
Pres. Kepka asked for nominations for secretary.
Dir. Kagann nominated and V.P. Plourde seconded, that:
| JOYCE WHITEHEAD BE ELECTED AS SECRETARY |
J. Whitehead, Secretary |
The motion carried.
V.P. Plourde nominated and Dir. Kagann seconded, that:
| MARGUERITE TREEST BE ELECTED AS TREASURER |
M. Treest, Treasurer |
The motion carried.
Treas. Treest nominated, and Dir. Guarin seconded, that:
| JACKIE PLOURDE BE ELECTED AS VICE-PRESIDENT |
J. Plourde |
The motion was carried.
V.P. Plourde nominated, and Sec. Whitehead seconded, that:
| ROBERT KEPKA BE ELECTED PRESIDENT |
R. Kepka |
The motion was carried.
Pres. Kepka appointed Dir. Brant as the Member-at-Large of the Executive
Committee.
None
Treas. Treest moved, and V.P. Plourde seconded, that:
| THE AGENDA BE ADOPTED. |
Agenda Adopted |
Motion carried unanimously.
On page 8, the time the meeting went into closed session of 8:51 p.m. was omitted.
Dir. Kagann motioned, and Dir. Brant seconded, that:
|
THE SEPTEMBER REGULAR MEETING MINUTES BE APPROVED AS AMENDED. |
Minutes approved as amended. |
Dirs. Hannah, Berley, Fulton, Slusser and Guarin abstained from voting.
Motion carried.
Treas. Treest presented the financial report.
Dir. Kagann moved and Dir. Brant seconded that:
|
THE PAYMENT OF THE OCTOBER BILLS IN THE AMOUNT OF $266,298.91 CHECKS NUMBERED 56155 TO 56270 BE APPROVED AS PRESENTED. |
October bills approved for payment. |
Dirs. Hannah, Berley, Fulton, Slusser and Guarin abstained from voting.
Motion carried.
ILSDO: ILSDO met October 8-9 at the River Bend Library System. There was discussion of the recommendations from Moen automation study. The group decided to wait to find out what ISL intends to do with the report before responding. Jean Wilkins reported that ISL will not try to get any legislation passed during the veto session, so legislation will not be introduced related to the Chicago Library System when the Chicago Public Library withdraws.
Sarah Long, chair of ILSDO, will contact ILA, ISLMA, ISL to begin planning for the 2003 Illinois Advocacy Day. Exec. Dir. Byrnes is on that planning committee and will help with a grassroots campaign to contact all the legislators. She is also helping to plan ILSDO programs for next year’s ILA conference.
Multi-State Conference: The Illinois State Library hosted this 2-day conference in Lisle, IL October 17-18. The DLS consultants were among the 100+ attendees from 15 states. Cate McNeely, Deputy Chief Library at the Richmond Public Library in Richmond, British Columbia talk about "Creating Excellence for 21st Century Libraries." She was followed by Carol Sheffer, Deputy Director at the Queens Borough Public Library in New York talking about "Serving a Diverse Community in an Economic Downturn." The program ended with Jan Ison, Director of the Lincoln Trail Libraries System in Champaign, talking about "FISH! An Alternative Approach to Customer Service." Based on a fish seller in Seattle, the emphasis of FISH is to play (with the customer), make their day, be there, and choose an attitude.
Boundary Free Services Task Force: Sharon Wiseman facilitated the first meeting of this committee Tuesday, October 22. All Task Force members attended. The committee decided the three most important services for the system to provide were ILL, van delivery, and electronic resources. ILL incorporated several things, including seamless searching. It was decided to meet again after the results of the LMA Techwork study of DLS libraries has been received. The committee agreed that that report will provide background for their future work.
Readers Advisors Meeting: On October 11, Deb Johnson facilitated discussion on the scope of the readers’ advisors work, challenges and issues, competencies, training, and support needed for the work. Some of the recommendations in her study are centralizing some services, such as the machines, bibliographies, the annual calendar, institutions (nursing homes and schools), summer reading program, subject codes & record maintenance, outreach, and newsletters. One of the recommendations in this study is to close the Talking Book Center at the River Bend Library System. If this happens, the counties that it serves will probably be divided between the TBC at the Alliance Library System and VOV.
VOV: ISL has not responded to the DLS letter sent explaining the overexpending on two line items in the Voices of Vision budget and the penalty incurred because of this. For the Director’s position, DLS has received 17 applications.
Executive Director evaluation: The Executive Committee needs to meet prior to the November 21 board meeting to do this evaluation. In the handouts is the process that was agreed upon last year. A written summary of Exec. Dir. Byrnes’ accomplishments will be sent with the agenda for this committee meeting.
Pres. Kepka scheduled an Executive Committee Meeting to evaluate the Executive Director for Monday, November 18 at 6 p.m.
The Illinois State Library hosted a conference in Lisle, IL in October 16-18. This was the 4th bi-annual Multi-state Conference, which is for staff of state libraries and regional systems consortia from all around the country. This year they had more states and people in attendance then ever before.
The school per capita application is on line, which has created some challenges. ISL plan is to eventually put the systems per capita and annual report applications, and the Illinois Public Library Annual Reports (IPLAR) online. The goal is to get away from paper copies.
Try-It Illinois, a trial offering of databases free to the library community, is available between October 1 and November 30 with approximately 2,000 databases available. ISL asks you take a moment to look at some of these.
The Illinois Authors fair is scheduled for Saturday, Nov. 16 at the State Library in Springfield.
The State Library held an intense 2-day function to read this year’s LSTA grant applications and offer recommendations for funding, which should be announced during the first week of November. ISL received approximately 600 grants for the four grant offerings.
The Moen Report has been posted on the ISL website.
CIPA has gone to the Supreme Court and has not been heard yet. Arguments on the digital copyright law have been heard, and we are waiting for the ruling.
LSTA has not been reauthorized yet. Previously, Exec. Dir. Byrnes sent an email regarding LSTA funding, and the need for everyone to talk to their federal legislators about getting it reauthorized. She also sent a letter to Speaker Hastert on behalf of DLS requesting him to schedule the reauthorization for a vote. His response is in the correspondence file.
DLS received a letter from the State Library stating they have
received our annual report.
There was discussion on continuing the DLS 800 number service or canceling it.
Dir. Kagann moved, and Dir. Guarin seconded, that:
| DLS CANCEL THE 800 NUMBER SERVICE. | 800 Number Cancelled. |
Motion carried unanimously.
At 8:45 p.m., V. P. Plourde moved and Dir. Slusser seconded, that:
| THE MEETING BE ADJOURNED. |
Motion carried unanimously.
Respectfully submitted.
_______________________________
Joyce Whitehead, Secretary
X Minutes approved as read___ Minutes approved as amended
_______________________________
Robert J. Kepka, President